Nomination Information for Candidates Student Election

Nomination Information for Candidates

The election is governed by the UTS Students’ Association Constitution as amended and the Election Regulation as amended. Copies are available at the Association Office at Broadway and at

This document contains summary information taken from the principal documents and should be read very CAREFULLY.

1. Eligibility

Any person who is a registered student at UTS is eligible to stand for election and to vote. For some positions, there are additional requirements for persons wishing to stand and/or vote. They are:

o Postgraduate Officer to be elected by and from postgraduate students

o Women’s Officer to be elected by and from women students

o International Students’ Officer to be elected by and from students who hold a current Overseas Student Visa.

o Indigenous Officer to be elected by and from Indigenous Students

Candidates and nominators must all be eligible to vote in the particular position they are standing for, or nominating someone for.

A student can only nominate 1 candidate per position.

The Vertigo Editorial Team

The production and content of Vertigo is the sole responsibility of an editorial team of between 6 and 12 students elected annually by the student body. Candidates for the Vertigo editorial team must complete individual nomination forms, and a List registration form.

2. How to nominate

ALL CANDIDATES MUST READ THE ELECTION REGULATIONS WHICH GOVERN THE RUNNING OF THE ELECTION. These are available from the Students’ Association Office at Broadway or the UTSSA website at https://utsstudentsassociation...

The nomination of a candidate for election shall be made in writing on the approved Nomination Form, signed by three (3) students eligible to vote for that particular position and countersigned by the candidate indicating their willingness to accept the nomination. Nomination forms (with all relevant sections completed) must be delivered by email to the Returning Officer, OR by hand to the Association Office at Broadway.

Policy Statements and Photos

Candidates may also submit a policy statement and a photograph for identification to appear in the election edition of Vertigo (this is not compulsory but advised).

The maximum length in words for Policy Statements is:

President 500 words

General Secretary 500 words

Assistant General Secretary 400 words

Education Officer 400 words

Welfare Officer 400 words

Postgraduate Officer 400 words

Womens’ Officer 400 words

International Students’ Officer 400 words

Indigenous Students’ Officer 400 words

Editors of Vertigo 400words

All other candidates 250 words

List Statements - A list may have a list statement not longer than the total of their individual

entitlements, and any surplus may be assigned to individual candidates by the list.

Policy Statements must not be in breach of electoral Regulation 13.1.7 which states that all members and associates of the Students’ Association are prohibited from:

Making any misleading statement in oral or written form

The purpose of Photos is so that voters can make a visual identification of the candidate.

Where nominations are lodged by email to the Returning Officer, Statements should be in Word format and Photos in JPEG format, and included as attachments. Where nominations are lodged by hand, Statements and Photos must also be provided in soft copy in the above formats.

Candidates who wish to nominate for more than one position should submit separate nomination forms and should indicate their preference for each position to the Returning Officer by email.

3. Group Nominations (Lists/Tickets)

Group nominations are possible where there is more than one position available for a particular office, ie for Student Representative Councillors and NUS, and is required for Editors of Vertigo

When a number of people are grouped together they may run under a common name and policy statement.

Candidates who wish to be grouped together by mutual consent must first complete an individual nomination form with three nominators and then signify their willingness to be part of a List by signing the List Grouping Form which must be submitted along with all the nominations for persons on the list prior to the close of nominations.

The ballot paper will have a vertical list of candidates, List members will be shown together, in the order requested, and the order the Lists appear will be determined by a Draw. Ungrouped candidates will appear after all Lists in Draw order.

Any person nominated as a List agent should be aware that it is their responsibility to be contactable at all times by the Returning Officer, and to pass on to the candidates in their List any information given to them by the Returning Officer.

4. Submitting Nominations

Nomination forms, policy statements, photographs and List Registration forms may be emailed to the Returning Officer no later than 2pm FRIDAY 1 OCTOBER 2021

NOMINATIONS CLOSE AT 2PM ON FRIDAY 1 OCTOBER 2021. No material will be accepted after this time.

5. Draw of Positions on the Ballot Paper

This will take place at 1pm on Wednesday 3 October at the Returning Officers Office. Students may view the Draw via ZOOM. The Zoom link will be published on Facebook and the website after nominations close.

This will be followed by an information session (continuation of the Zoom session) where questions can be answered.

6. Behaviour During the Election

Aggressive, offensive, racist, sexist, or intimidatory behaviour or material from candidates or their supporters will not be tolerated.

7. Voting

Voting in 2021 will be online using the University system. All students will receive a link by email sent to their uni email address and will then log in using their normal credentials. You will only be able to access those ballots for which you are eligible to vote.

While candidates may have formed Lists for the Student Representative Councillors, Editors of Vertigo and NUS positions, there will be NO Above-The-Line voting this year. The List (if any) a candidate belongs to will be shown in brackets after their name.


9. Further Information

Any questions you may have can be directed to the Returning Officer on 0432 218 026 or at

Philip Binns
Returning Officer

Want to get involved? Download the candidate nomination and/or list registration form below.