Owner
‘We’, ‘us’, ‘our’ and ‘UTSSA’ refer to UTS Students’ Association, ABN 71 121 239 674. ACN 121 239 674, Level 3, UTS Tower, 15 Broadway Ultimo NSW 2007
UTSSA takes privacy data very seriously. UTSSA has adopted this Privacy Policy as we recognise student, and stakeholder rights to keep personal information private. This Privacy Policy covers the treatment of personally identifiable information that we collect or hold. UTSSA is subject to the Privacy and Personal Information Act 1998
Collection Information
UTSSA may collect information about you, such as your name, address, contact details, student number, course preferences, collective affiliations, date of birth and other relevant details. We may also collect this and other types of personal information during the course of dealing with you, for example when you join a collective, obtain goods or services and when you participate in contests and promotions or return feedback forms.
Where practicable, the purposes for which we collect personal information will be made clear at the time of sign up.
“Personal Information” is information we hold which is identifiable as being about you.
Use of Information
UTSSA acknowledges that any personal information we collect about you will only be used for the purpose indicated in this Policy, where we have your consent to do so or as otherwise required or authorised by law.
We will not use your personal information for any other purpose without first seeking your consent, unless authorised or required by law. Generally, we will only use and disclose your personal information as follows:
(a) to establish and maintain our database, including providing you with newsletters, magazines and other information necessary to inform you of Student Association activities;
(b) where appropriate, to facilitate effective communication channels;
(c) to provide the products, services or information you have requested from UTSSA;
(d) to answer your inquiries;
(e) to register you for events, promotions or competitions;
(f) to assist us to make UTSSA facilities, services and products more valuable to our members and stakeholders;
(g) to third parties where we have established community partnerships and we believe that those organisations will provide valuable products and services to you. Such third parties will be required to keep your information confidential and to use it only to communicate the products and services to you. You may decline any third party communications by advising UTSSA of your wishes by the means outlined below.
Access to your information
You can access the personal information that UTSSA holds about you by contacting the UTSSA Marketing Manager as set out below. We will provide you with access unless we are legally authorised to refuse your request.
If you wish to change personal information that is out of date or inaccurate at any time please contact us. After notice from you, we will take reasonable steps to correct any of your information that is inaccurate, incomplete or out of date. If you wish to have your personal information deleted please let us know and we will delete that information wherever practicable.
We may refuse your request to access, amend or delete your personal information in certain circumstances. If we do refuse your request, we will provide you with a reason for our decision and, in the case of amendment, we will note with your personal information that you have disputed its accuracy.
Direct Marketing
From time to time we may use your personal information to notify you of opportunities that we think you might be interested in.
If you do not wish to receive such information, you may at any time decline to receive information by contacting us on the email address noted at the bottom of this Privacy Policy. We will take all reasonable steps to meet your request at the earliest possible opportunity.
Security
UTSSA will take reasonable steps to keep secure any personal information that we hold and to keep this information accurate and up to date. Personal information is stored in a secure server and in secure files.
The Internet is not generally a secure method of transmitting information. Accordingly, UTSSA cannot accept responsibility for the security of information you send to or receive from us over the Internet or for any unauthorised access or use of that information. UTSSA does, however, recognise that information will be passed via the Internet and takes all reasonable steps to minimise the risk associated with such communications.
Changes to this policy
UTSSA may amend this Privacy Policy from time to time. We suggest that you visit our website regularly to keep up to date with any changes.
Website
When you come onto our website we may collect certain information such as browser type, operating system, websites visited immediately before coming to our site, etc. This information is used in an aggregated manner to analyse how people use our site so that we can seek to improve our service.
On occasions our site links to other websites not owned or controlled by us. We are not responsible for these sites or the consequences of you going onto those sites.